Prime cabinet secretary. right hon. Musalia Mudavadi

4.4. File Movement The records office should have effective methods of controlling and monitoring the movement and use of files within the organization. The purpose of controlling and monitoring of file movement is: a) To monitor access to records by users; b) To ensure a particular matter is dealt with by the responsible Officer; c) To ensure that the location of a file is known at all times; d) Files are returned promptly to the registry once they have been seen by the indicated officers; e) Files do not go missing; and Officers do not retain for too long files issued to them.